AI Receptionist & Intelligent Intake Agent
Your business never stops. Neither does your AI receptionist.
Your AI receptionist listens, understands, collects information, and helps your team take the next step. Available 24/7. Built for your business. It talks with callers in English, Spanish, German, French and Italian, asks the intake questions your business needs, books appointments and sends your team a summary at the end of each business day.
One-time implementation starting at $999 + monthly subscription starting at $399
Callers are told they are talking to an AI assistant. It is never presented as a person.
More than a virtual receptionist
An intelligent first point of contact for your business.
Don't just answer calls. Turn every conversation into an opportunity.
The AI receptionist answers, works out why the caller is calling, collects the details your team needs and books the next step, or hands the call to a person when that is the right move.
24/7 AI receptionist: intelligent call handling
Your AI receptionist answers your business line day and night.
Natural conversation
It answers with natural, conversational AI, so callers can say what they need in their own words.
Five languages
It talks with callers in English, Spanish, German, French and Italian.
Understands why they call
It works out why the customer is calling: a new inquiry, an appointment, a change to one, or a question.
Approved answers only
It answers only the questions you approve, about your services, business hours and availability.
Transfers to a person
When a caller needs a human, it transfers the call to your team.
Intelligent client intake: an AI intake agent on every call
It asks relevant questions based on what the caller needs and what your business requires. It can collect:
- Contact information
- Reason for calling
- Background and context
- Type of service requested
- Urgency and preferred timeline
- Relevant details for follow-up
Each conversation produces a structured intake summary. We set up the intake questions for your industry with you.
Industry workflows
The right questions change with the business. These are the intake and scheduling workflows we set up for each industry.
Facial & skincare studios
- Answer approved questions about facials, skin care, brows, lashes and waxing
- Ask for the service, first visit or returning, and an esthetician preference
- Book, reschedule and cancel, including the next facial in a series
- Route skin and health questions to the esthetician
The AI never gives medical, skin-diagnosis or health advice.
AI receptionist for facial & skincare studiosMassage studios & therapists
- Answer approved questions about massage types and session lengths
- Ask for the massage, the length and a therapist preference
- Note pressure and focus-area preferences for the therapist
- Book, reschedule and cancel sessions, including a regular's next one
- Route injury and health questions to the therapist
The AI never gives medical, skin-diagnosis or health advice.
AI receptionist for massage studios & therapistsHome services & contractors
- Understand the requested service
- Collect property and project details
- Identify urgent requests
- Schedule estimates or service visits
- Prepare project summaries
Real estate & property management
- Identify buyer, seller, tenant or owner inquiries
- Collect property preferences
- Schedule showings or consultations
- Route maintenance requests
- Identify urgent property issues
- Follow up with your own clients about new listings, with their consent
- Remind clients before a closing which documents are still missing
Professional services
- Qualify new inquiries
- Understand project requirements
- Collect budgets and timelines when appropriate
- Schedule consultations
- Route opportunities to the right team
Tax preparation & accounting firms
- Answer calls 24/7, answer approved FAQs and schedule consultations
- Type of service: individual return, business taxes, bookkeeping or tax advisory
- Client situation: W-2 employee, 1099 freelancer, business owner or LLC
- The tax year or years to prepare
- Which documents the client has and which are missing, without asking for sensitive data by phone (no Social Security numbers, bank or account numbers)
- Urgency: deadlines, late returns or IRS notices
- A structured summary for the accountant
- Document checklists and reminders about missing documents, with the client's consent
Sensitive tax information is kept out of summaries sent over non-secure channels. The AI does not give tax advice.
AI receptionist for tax & accounting firmsSalons
- Ask for the service, the stylist and whether it is a first visit
- Book, reschedule and cancel with the right stylist
- Deposits and payments stay with your salon
Barbershops
- Ask which barber and which service the client wants
- Book, move and cancel cuts in that barber's book
- Walk-ins stay with the shop
Day spas
- Ask for the treatment, its length and one guest or two
- Book with the guest's therapist preference
- Health questions stay with your intake form and your therapists
Auto repair shops
- Take the vehicle's year, make and model and what it needs
- Book drop-offs, waiting and diagnosis appointments
- Estimates and pricing stay with your service advisors
Cleaning businesses
- Take the address, the size of the home and the kind of clean
- Book the clean in a time your schedule has open
- Quotes and pricing stay with your team
Smart scheduling
The AI receptionist works from your real calendar:
- Checks calendar availability
- Books, reschedules and cancels appointments
- Sends confirmations by SMS or email, when you turn them on
- Works with Google Calendar and other scheduling systems that have an API
Connecting Google Calendar, or a booking system that has an API, is included. More complex integrations are quoted separately.
Daily Business Intelligence Summary
At the end of each business day, your team gets a Daily Business Intelligence Summary with:
- Total calls handled
- New client inquiries
- A summary of each intake
- Appointments booked
- Tomorrow's appointments
- Cancellations and rescheduling
- Urgent matters requiring attention
- Follow-up opportunities
Flexible availability
Let it answer all the time, or only when you need the help:
- 24/7, around the clock
- Outside your business hours
- When your employees are unavailable
- During peak call volume
How it works
Book a free strategy call
Tell us how your business handles calls, what callers usually ask and which calendar you book in.
We configure your AI receptionist
We set up its business knowledge, the intake questions for your industry, call routing and your calendar.
It answers your calls
In English, Spanish, German, French or Italian, it gives your approved answers to callers' questions, takes the intake, books appointments and transfers calls when needed.
Your team gets the daily summary
At the end of each business day: calls handled, new inquiries, each intake, bookings and what needs attention.
AI receptionist vs. a traditional answering service
A traditional answering service usually relies on people who answer your calls and pass along messages.
CTOLabX's AI receptionist is an AI assistant set up for your business. It answers in English, Spanish, German, French and Italian, collects a structured intake on each call, books into Google Calendar or a booking system that has an API, and sends your team a summary at the end of each business day.
Pricing: Starting at $999 implementation + $399/month
The final price depends on your business. Custom plans are quoted on the strategy call.
Available to businesses in the United States, with calls in English, Spanish, German, French and Italian.
One-time implementation
Starting at
$999
Monthly subscription
Starting at
$399/month
Included
- AI receptionist configuration
- Business knowledge setup
- Industry-specific intake questions
- Calendar integration
- Call summaries
- Daily reporting
- Basic call routing
- English, Spanish, German, French and Italian support
Monthly usage limits apply. Additional integrations, custom workflows, and higher call volumes may require upgraded pricing.
Connecting Google Calendar, or a booking system that has an API, is included. More complex integrations are quoted separately.
Frequently asked questions
What is an AI receptionist?
An AI receptionist is an AI assistant that answers your business phone. CTOLabX's AI Receptionist & Intelligent Intake Agent answers in English, Spanish, German, French and Italian, understands why customers call, collects a structured intake, books appointments and transfers calls to your team when needed.
What does the AI intake agent collect?
It asks relevant questions based on the caller's needs and your business's requirements: contact information, reason for calling, background and context, type of service, urgency and preferred timeline, and details for follow-up. Each conversation produces a structured intake summary.
Will callers know they are talking to an AI?
Yes. Callers are told they are talking to an AI assistant. It is never presented as a person.
Does it answer calls 24/7?
Yes. You can have it answer 24/7, only outside business hours, when your employees are unavailable, or during peak call volume.
Does it speak Spanish?
Yes. It talks with callers in English, Spanish, German, French and Italian.
Does it speak German, French or Italian?
Yes. Besides English and Spanish, it talks with callers in German, French and Italian.
What questions can it answer?
Only the ones you approve: questions about your services, business hours and availability. When a caller needs a person, it transfers the call to your team.
Can it book, reschedule and cancel appointments?
Yes. It checks availability and books, reschedules and cancels appointments in Google Calendar or another scheduling system that has an API. It can also send confirmations by SMS or email, when you turn them on.
Which calendars and booking systems does it work with?
Google Calendar, and other scheduling systems that have an API. Connecting Google Calendar, or a booking system that has an API, is included. More complex integrations are quoted separately.
What is in the Daily Business Intelligence Summary?
Total calls handled, new client inquiries, a summary of each intake, appointments booked, tomorrow's appointments, cancellations and rescheduling, urgent matters requiring attention, and follow-up opportunities. It arrives at the end of each business day.
How much does an AI receptionist cost?
One-time implementation starting at $999 + monthly subscription starting at $399. It includes AI receptionist configuration, business knowledge setup, industry-specific intake questions, calendar integration, call summaries, daily reporting, basic call routing and English, Spanish, German, French and Italian support. Monthly usage limits apply. Additional integrations, custom workflows, and higher call volumes may require upgraded pricing. The final price depends on your business. Custom plans are quoted on the strategy call.
Is it an AI answering service?
Yes, and more than that. Besides answering the call, it collects a structured intake, books the appointment and sends your team a summary at the end of each business day. A traditional answering service usually relies on people who take messages.
Where is it available?
For now, in the United States, with calls in English, Spanish, German, French and Italian.
How do I get started?
Book a free strategy call. We look at how your business handles calls, set up the intake questions for your industry, connect your calendar and confirm the price for your business.
Is the first call free?
Yes. The first 30-minute strategy call is free.
Your AI Receptionist. Available 24/7. Never Miss Another Business Opportunity.
Don't just answer calls. Turn every conversation into an opportunity.